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Mastering Mail Merge in Google Docs: The Ultimate Guide for Streamlining Your Documents


Can You Mail Merge in Google Docs?

Can You Mail Merge in Google Docs?

Mail merging is a handy tool that allows people to create personalized documents, such as letters or labels, by pulling information from a spreadsheet or database. It can save a lot of time and effort, especially for businesses and organizations that send out a large number of individualized documents. But can you mail merge in Google Docs? Let’s find out.

What is Mail Merge?

Before we dive into the specifics of using mail merge in Google Docs, let’s first understand what it is. Mail merge is a software feature that is commonly found in word processing programs, such as Microsoft Word or Google Docs. It allows a user to create a template document and merge it with a list of data, resulting in multiple personalized documents.

Using Mail Merge in Google Docs

Yes, you can definitely use mail merge in Google Docs. To do so, you will need to have a Google account and access to Google Sheets. Here are the steps to follow:

  1. Create a new Google Sheet and input the data you want to merge into your document. Each row should represent a single person or entity, and each column should contain the information you want to include in your document, such as names, addresses, or dates.
  2. In your Google Doc, create your template document and insert merge fields. These are placeholders for the information that will be pulled from your spreadsheet. To insert a merge field, click on Insert > Merge Field > Choose Column Name.
  3. Once you have completed your template, click on Add-ons > Mail Merge with Attachments > Create Merge Template. This will open a sidebar where you can select your Google Sheet and preview your merged documents.
  4. Click on Run Mail Merge and choose an output option, such as creating a new Google Doc for each merged document or merging the data directly into your template.
  5. Click Finish and Merge to complete the process.

Furthermore, using the Mail Merge with Attachments add-on, you can also send personalized emails with attachments to your recipients.

Advantages of Using Mail Merge in Google Docs

There are several advantages to using mail merge in Google Docs:

  • It is a free and easy-to-use tool, as long as you have a Google account and access to Google Sheets.
  • It allows you to efficiently create personalized documents in bulk. This can be useful for businesses sending out promotional materials or for individuals sending out invitations or thank you notes.
  • The Mail Merge with Attachments add-on allows you to also personalize and send emails with attachments.

FAQs About Mail Merge in Google Docs

1. Can I use mail merge in Google Docs without using a Google Sheet?

No, the mail merge feature in Google Docs requires a Google Sheet to pull the data from.

2. Can I personalize the subject line of emails using the Mail Merge with Attachments add-on?

Yes, you can insert merge fields in the subject line to personalize your emails.

3. Is there a limit to the number of recipients I can include in a mail merge in Google Docs?

Yes, the maximum number of recipients is 50 for free Gmail accounts and 100 for G Suite accounts. If you need to send to more recipients, you can split your list into multiple batches.

4. Can I schedule a mail merge to be sent at a later time?

No, the add-on does not have a scheduling feature, but you can use Google Sheets’ built-in scheduling feature to set a specific date and time to run the mail merge.

5. Can I customize the formatting of the merged documents?

Yes, you can customize the font, size, and style of the merged documents to your liking.

In Conclusion

As we have seen, you can indeed mail

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